Careers

Position Summary

The full-time remote Administrative Assistant will be responsible for the day-to-day operations in the corporate office to help us shape and enhance our corporate image in ways that promote our business, values, and mission. We provide accounting and relationship management for firms primarily in the transportation and logistics, construction, healthcare and medical, government contractor, real estate, professional services, and law industries.  The work hours are Monday to Friday from 8am to 5pm EST.  The salary range is $26,000 to $35,000 annually and is based on experience.  Benefits include medical, dental, vision and life insurance.  Also, 401K and performance bonus are included.

Job Responsibilities

• Provide administrative support and coordination across the organization including scheduling meetings, coordinating events, and assisting with projects.
• Assist the team and clients with scheduling meetings with the CEO. 
• Project management for the CEO.
• Provide a high level of phone support and respond to frequently asked questions. 
• Provide responsive, accurate, and approachable customer service. 
• Consistently meet deadlines while maintaining high quality work, and client and team relations. 
• Sales support (i.e., qualify leads and keep sales system up to date) 
• Document management which includes ensuring employees comply with protocols established for folders and files, and resolve document management system issues.

Requirements

• Highly driven and thrive in a fast-paced environment.
• Positive and professional attitude.
• Extremely organized and paying great attention to detail.
• Clear written and verbal communication skills.
• Excellent time management.
• Good project management skills including following up with team members and clients on behalf of the CEO.
• Ability to do work with minimal supervision.
• Excellent technology skills and experience with Microsoft applications (i.e., Word, Excel, Outlook, SharePoint), client collaboration tools like Liscio, and project management applications like ClickUp.
• Document management experience including keeping folders and documents organized.
• Emotional intelligence and mentally strong.
• Growth mindset and willingness to learn new things.
• Must have excellent Wi-Fi and a private place to work.
• Manage and maintain calendars, conference calls, travel, and all administrative functions.
• Maintain contact databases and mailing lists with updates.
• High level of interpersonal skills to handle sensitive and confidential information.
• Associate degree or higher in a business-related field.